A practical planning example
A venue brief lists session titles but omits speaker availability, setup time and room capacity. The programme looks complete until those constraints are added.
Set up this workflow
- Gather confirmed sessions, durations, speakers, groups and room requirements.
- Separate fixed commitments from activities that may move.
- Include setup, breaks and movement windows before generating a draft.
Prepare, review and publish
Choose your dates, timezone, open days and breaks. Set person and resource profiles before entering activities. Generate a candidate draft, inspect unplaced work and conflicts, and compare alternatives where useful. Keep manual review in the process: a quality score helps compare candidates and is not a guarantee of an optimal schedule.
What to check before rollout
Have a person responsible for the event approve the brief. Use the schedule to coordinate activities, with ticketing and attendee communications handled through your chosen services.
See the application workflow
Account access and outputs
Public demos use sample data. Creating workspaces and entering your own scheduling details require a verified email and active paid subscription. A verified email and active subscription are required for paid generation, publication and timetable exports. Paid access covers all five workspaces within your account scope. Use the live billing page for current pricing and available payment methods. Check exported PDF, Excel, Word or CSV files with the software your team uses before distribution.
Continue your evaluation
Conference session scheduling helps you explore the next part of this workflow.
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Explore specific scheduling situations
Browse the scheduling use-case library for distinct examples across schools, workforce teams, clinics, events and shared spaces.