A practical planning example
A community runs a weekly service, a midweek rehearsal and a weekend outreach activity. The same coordinator supports all three.
Set up this workflow
- Represent each service or duty as an activity with its responsible person and resource.
- Use recurrence only for dates that belong to the selected planning period.
- Inspect coordinator clashes and check the plan before publishing changes.
Prepare, review and publish
Choose your dates, timezone, open days and breaks. Set person and resource profiles before entering activities. Generate a candidate draft, inspect unplaced work and conflicts, and compare alternatives where useful. Keep manual review in the process: a quality score helps compare candidates and is not a guarantee of an optimal schedule.
What to check before rollout
Confirm volunteer consent and any safeguarding requirements through your existing processes. Keep a clear distinction between an assigned activity and an accepted commitment.
See the application workflow
Account access and outputs
Public demos use sample data. Creating workspaces and entering your own scheduling details require a verified email and active paid subscription. A verified email and active subscription are required for paid generation, publication and timetable exports. Paid access covers all five workspaces within your account scope. Use the live billing page for current pricing and available payment methods. Check exported PDF, Excel, Word or CSV files with the software your team uses before distribution.
Continue your evaluation
Conference session scheduling helps you explore the next part of this workflow.
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Explore specific scheduling situations
Browse the scheduling use-case library for distinct examples across schools, workforce teams, clinics, events and shared spaces.